The best way to respond to a rejection email

What does 'a rejection email' mean?

A rejection email is a message from an employer, publisher, or other entity declining your application, manuscript, or request. For example:

• An email from a job you applied to saying they have decided to pursue other candidates. This is a rejection email.
• A message from an agent or publisher declining to represent your book or article. This is a form of rejection email.
• A note from a graduate school you applied to saying they are unable to offer you admission. This indicates receiving a rejection email.

The 3 best ways to respond to a rejection email

1. Thank the sender for their consideration. Say something like "Thank you for your time and consideration." This shows your professionalism.
2. Express your disappointment briefly but positively. For example, you can say "I'm disappointed to hear the news but appreciate the update." Stay optimistic.
3. Ask if there are any opportunities to improve for the future or if you can clarify any part of your application. Politely ask, "If possible, would you mind providing any feedback on how I can strengthen my candidacy for future opportunities?" See this as a chance to grow.

What are some considerations when responding to a rejection email

Some things to keep in mind:

• Be polite and courteous in your reply. Do not get defensive or attack the sender.
• Keep your response concise. There is no need for a lengthy reply. Thank them and ask for feedback if relevant.
• Wait 24 hours before responding if you feel upset or disappointed. Make sure you are in the right mindset to reply professionally.
• Do not ask them to reconsider their decision. Once rejected, the decision has likely been made. Accept it graciously.
• You can note you remain interested in future opportunities if applicable and ask to stay in their database. But accept the current rejection.

Specific examples of responding to a rejection email

Case 1: A job you interviewed for emails to say they have decided to move forward with another candidate. You reply:
Dear [Name],
Thank you for letting me know and for taking the time to consider me. I appreciate your transparent communication. Please keep me in mind for any future opportunities that may be a good match.
All the best,
[Your name]
Case 2: A publisher declines to accept your book proposal. You respond:
Dear [Name],
Thank you for the thoughtful rejection on my book proposal. I appreciate you taking the time to consider the idea and will use your feedback to strengthen my work. Let's stay in touch should another concept seem a good fit for your catalog.
Warm regards,
[Your name]
Case 3: A university sends a rejection for your graduate school application. You reply:
Dear Admissions Committee,
Thank you for reviewing my application. I am disappointed to receive this news but appreciate your time and consideration. If possible, would you mind elaborating on areas where I might improve my candidacy to reapply in the future?
Sincerely,
[Your name]

Summary

While receiving a rejection email is difficult, maintain your poise and respond professionally. Express gratitude for the consideration, remain optimistic in your disappointment, and see it as an opportunity to grow. Stay focused on the future rather than the present rejection. And remember, every "no" brings you closer to the eventual "yes" that is meant to be. Keep your head high!